Creating and customizing projects and billing rates

Projects help you organize the actual work you track in Timether. A project can belong to a client, have its own color, and use a custom hourly rate for billable time.

You can create separate projects for different types of work, contracts, departments, campaigns, or ongoing services.

Creating a project

To create a new project:

1. Go to the Projects section in your workspace.

2. Click Add Project or New Project.

3. Enter the project name.

4. Select a client, if the project belongs to one.

5. Choose a project color.

6. Set the hourly rate, if the project is billable.

7. Save the project.

Once saved, the project can be selected when starting timers or manually creating time entries.

Project details

Each project can include a few important details.

The project name helps you identify the work. Use a clear name that your team can easily recognize, such as “Website Redesign”, “Monthly Support”, “Marketing Campaign”, or “Mobile App Development”.

The client field is optional. If the project belongs to a specific client, you can connect it to that client. This helps keep reports, time entries, and invoices organized.

The project color makes the project easier to recognize across Timether. Colors can help you quickly scan dashboards, reports, project lists, and timer views.

Choosing a project color

Timether uses a curated 17-color project palette.

This gives you enough variety to visually separate projects, while still keeping your workspace consistent and clean.

When choosing a color, you can use it to represent a client, type of work, priority, department, or any system that makes sense for your team.

For example, you might use one color for support projects, another for development work, and another for internal tasks.

Setting the hourly rate

A project can have its own hourly rate.

This rate is used as the default billable amount when time entries are created for that project.

For example, if a project’s hourly rate is $150.00, Timether stores that internally as 15000 cents.

Storing rates in integer cents helps keep billing calculations accurate and avoids rounding issues.

When you start a timer or manually create a time entry for a project, Timether can automatically apply the project’s billing rate to the new entry. This helps make sure time is recorded with the correct rate from the beginning.

Updating a project

You can edit a project whenever details change.

To update a project:

1. Go to the Projects section.

2. Open the project you want to edit.

3. Update the name, client, color, rate, or other available details.

4. Save your changes.

Changes to a project can help keep future time tracking and billing accurate.

Past time entries and invoices may still keep their own saved details depending on how they were created or billed, especially if they have already been included in an invoice.

Archiving a project

If a project is no longer active, you can archive it.

Archiving helps keep your active project list clean without deleting historical work.

When a project is archived:

• It is hidden from active project selection lists.

• It is no longer shown when starting new timers.

• It is no longer shown when creating new time entries.

• Past tracked time remains saved.

• Existing invoices and reports remain available.

• The project can be restored later if needed.

Archiving is useful for completed projects, paused work, old contracts, or internal projects that are no longer being used.

Unarchiving a project

Archived projects can be restored at any time.

To unarchive a project:

1. Go to the Projects section.

2. Open the archived projects view or filter, if available.

3. Select the project you want to restore.

4. Choose Unarchive or Restore.

Once unarchived, the project will appear again in active selection lists and can be used for new timers, manual time entries, reports, and future work.

Important note about billing rates

The project hourly rate is used as the default rate for new time entries.

If a time entry has already been created, edited, or added to an invoice, it may keep its own saved rate. This helps protect billing history and avoids unexpected changes to past records.

For best results, review the project rate before tracking new billable time.