Using tags to categorize time entries

Tags help you organize time entries in a flexible way.

While clients and projects show who the work belongs to, tags can describe the type of work being done. This gives you an extra way to group, filter, and understand your time.

For example, you might use tags such as #meetings, #dev, #design, #support, #research, or #admin.

What tags are used for

Tags add a secondary layer of organization to your time entries.

A project might tell you that the work was done for a specific client or contract, while a tag can explain what kind of work it was.

For example, inside the same project, you may have time entries for:

#meetings
#development
#design
#testing
#content
#support

This makes it easier to see how time is being spent across different types of tasks.

Creating tags

Tags are created inside your workspace.

To create a tag:

Go to the Tags section in your workspace.
Click Add Tag or New Tag.
Enter the tag name.
Choose a tag color.
Save the tag.

Once created, the tag can be attached to time entries in that workspace.

Workspace-specific tags

Tags belong to the workspace where they are created.

This means each workspace can have its own set of tags. For example, one workspace may use tags like #client-call and #qa, while another workspace may use #lesson-planning, #writing, or #operations.

Workspace-specific tags help keep your categories relevant to each team, business, or client environment.

Choosing tag colors

Each tag can have its own color.

Tag colors make it easier to visually scan time entries, timesheets, and reports. You can use colors to group similar types of work or make important categories easier to notice.

For example, you may choose one color for meetings, another for development work, and another for design tasks.

Adding tags to time entries

You can attach tags when creating or editing a time entry.

To add tags to a time entry:

Open the time entry.
Find the tags field.
Select one or more tags.
Save the entry.

A single time entry can have multiple tags.

For example, a time entry for reviewing a landing page could use both #design and #feedback. A client call about a technical issue could use both #meetings and #support.

Using multiple tags

Multiple tags allow you to describe work more accurately.

Instead of forcing each time entry into only one category, Timether lets you add more than one tag when needed.

For example:

Client website updates could be tagged with #dev, #design, and #client-work.

Weekly planning call could be tagged with #meetings and #planning.

Bug investigation could be tagged with #dev, #debugging, and #support.

This gives you more flexibility when reviewing your work later.

Filtering by tags

Tags can be used as filters in reports and timesheets.

This helps you isolate specific types of work without changing your project or client structure.

For example, you can filter reports to see:

How much time was spent on #meetings
How much development work was completed under #dev
How much design time was tracked under #design
How much support work was done under #support

This is useful for understanding where time goes, preparing client updates, reviewing team workload, or improving internal planning.

Editing tags

You can update a tag if the name or color needs to change.

To edit a tag:

Go to the Tags section.
Select the tag you want to update.
Change the name or color.
Save your changes.

Updating a tag helps keep your workspace organized as your workflow changes.

Best practices for tags

Use short and clear tag names that your team can understand easily.

Try to avoid creating too many similar tags. For example, using #meeting, #meetings, and #client-meeting separately may make reports harder to read unless each tag has a clear purpose.

A simple, consistent tag system makes reports and timesheets much more useful.