Home Team Collaboration & Workspaces (Team/Business Plans) Inviting members and managing team roles

Inviting members and managing team roles

Last updated on May 19, 2026

Inviting members and managing team roles

Timether workspaces can be shared with your team so everyone can track time, review work, and collaborate in one place.

Workspace owners and managers can invite members by email, assign roles, and manage who has access to the workspace.

Inviting a team member

To invite a new member:

  1. Go to your workspace settings.

  2. Open the Members or Team section.

  3. Click Invite Member.

  4. Enter the person’s email address.

  5. Choose their role.

  6. Send the invitation.

The invited person will receive an email invitation to join the workspace.

Invitations expire after 14 days. If the invitation is not accepted within that time, you may need to send a new invitation.

Managing active members

Once a person accepts the invitation, they become an active member of the workspace.

Owners and managers can review active members from the workspace members section.

Depending on your permissions, you may be able to:

  • View current members

  • Invite new members

  • Change member roles

  • Remove members from the workspace

  • Review pending invitations

Member access should be updated when someone changes responsibilities, joins a new team, or no longer needs access to the workspace.

Understanding workspace roles

Each workspace member has a role.

Roles control what a person can see and do inside the workspace. This helps you give the right level of access to each person without giving everyone full control.

Timether supports the following roles:

  • Owner

  • Manager

  • Member

  • Viewer

Owner role

The Owner has full access to the workspace.

The owner can manage workspace data, members, billing, seats, and the subscription.

The creator of the workspace becomes the owner automatically.

The owner role cannot be changed. This protects the workspace from accidentally losing its main account owner or subscription controller.

Owners can typically:

  • Access all workspace areas

  • Manage billing and subscription

  • Manage paid seats

  • Invite and remove members

  • Change member roles

  • Manage clients, projects, and tags

  • View reports and timesheets

  • Track and manage time entries

Manager role

The Manager role is designed for team leads, operations staff, project managers, or trusted team members who need to help manage the workspace.

Managers can invite and edit members, manage workspace structure, and update work-related settings.

Managers can typically:

  • Invite new members

  • Edit member roles, where allowed

  • Manage projects

  • Manage clients

  • Manage tags

  • View reports and timesheets

  • Track time

  • Edit relevant time entries

Managers cannot manage billing, paid seats, or the workspace subscription.

Member role

The Member role is for regular team members who need to track time and work with their own entries.

Members can track time, view reports, and modify their own time entries.

Members can typically:

  • Start and save timers

  • Manually create time entries

  • Edit their own time entries

  • View reports

  • View timesheets

This role is suitable for most people who need to log their work but do not need to manage workspace settings or other members.

Viewer role

The Viewer role is read-only.

Viewers can access timesheets and reports, but they cannot create, edit, or delete time entries.

Viewers are useful for clients, stakeholders, finance teams, or managers who only need visibility into tracked time.

Viewer roles are free and do not consume a paid seat.

Viewers can typically:

  • View timesheets

  • View reports

  • Review tracked work

  • Monitor workspace activity in a read-only way

They cannot track time, edit entries, manage projects, invite members, or change workspace settings.

Choosing the right role

Choose a role based on what the person needs to do.

Use Owner for the person responsible for the workspace and subscription.

Use Manager for people who need to manage team members, clients, projects, and tags, but should not control billing.

Use Member for team members who mainly need to track and manage their own time.

Use Viewer for people who only need read-only access to timesheets and reports.

Removing access

If someone no longer needs access to the workspace, an owner or manager can remove them from the members section.

Removing a member stops them from accessing the workspace going forward.

Their past time entries and workspace activity remain part of the workspace history, so reports and billing records stay complete.