Home Timesheets & Reporting

Timesheets & Reporting

By Lahiru Himesh Madusanka
• 2 articles

Navigating the weekly timesheet grid

Navigating the weekly timesheet grid The weekly timesheet grid gives you a clear view of tracked time across a 7-day week. It helps you understand how time is distributed across projects, people, and days, without needing to open each time entry one by one. What the weekly timesheet shows The timesheet grid displays tracked hours for one week at a time. Each row represents a grouping, such as a project or a person, and each column represents a day in the selected week. The cells inside the grid show the total tracked time for that row and day. For example, if a project has three separate time entries on Tuesday, the Tuesday cell for that project will show the combined duration of those entries. This makes it easier to quickly review weekly work patterns, spot missing entries, and understand where time was spent. Viewing a 7-day week The weekly timesheet is organized around a full 7-day period. Depending on your workspace and user settings, the week may start on either Monday or Sunday. If your setting uses Monday as the start of the week, the grid will show Monday through Sunday. If your setting uses Sunday as the start of the week, the grid will show Sunday through Saturday. This helps the timesheet match the way you or your team normally plan and report work. Grouping by project You can group the timesheet rows by Project. When grouped by project, each row shows the tracked time for a specific project across the week. This view is helpful when you want to see: - Which projects received the most time - Whether work was tracked under the correct project - How project hours are spread across the week - Which projects may need more attention or review Project grouping is useful for freelancers, agencies, and teams that bill or report work by project. Grouping by person You can also group the timesheet rows by Person. When grouped by person, each row shows the tracked time for a team member across the week. This view is useful for monitoring team allocation and workload. For example, you can quickly see who tracked time on each day, how much time each person logged, and whether team capacity is being used evenly. This is especially helpful for team leads, project managers, and workspace admins who need visibility across multiple users. Understanding timesheet cells Each cell in the timesheet grid represents the total tracked time for a specific row and day. For example, if the grid is grouped by project, a cell shows the total time tracked for that project on that day. If the grid is grouped by person, a cell shows the total time tracked by that person on that day. A cell may include one time entry or multiple time entries combined together. Viewing the entries inside a cell You can click any timesheet cell to see more details. When you click a cell, Timether opens a modal showing the exact time entries that make up that cell’s total duration and billable amount. This helps you understand what is included in the total without leaving the timesheet view. Inside the modal, you can review details such as the time entry description, project, person, duration, date, billable status, and billing amount. Editing entries from the timesheet The cell details modal also makes it easier to make quick corrections. After opening a cell, you can review the time entries inside it and edit them if needed. This is useful when you notice incorrect durations, missing descriptions, wrong projects, or billing details that need to be adjusted. Some entries may not be editable if they are locked by an active invoice. If a time entry has already been included in a draft, sent, or paid invoice, it may need to be removed from that invoice or the invoice may need to be voided before the entry can be changed. Using the weekly timesheet effectively The weekly timesheet is useful for both personal review and team management. Individuals can use it to check whether their week was tracked properly. Managers can use it to understand project progress, team workload, and billable allocation. By switching between project and person grouping, you can review the same time data from different angles and catch issues more quickly.

Last updated on May 19, 2026

Generating time reports and productivity insights

Generating time reports and productivity insights The Reports tab helps you understand how time is being spent across your workspace. You can use reports to review tracked hours, measure billable work, compare productivity across dates, and understand team activity over a selected period. Reports are useful for personal reviews, client updates, project planning, invoicing checks, and team performance visibility. Opening reports To view reports: 1. Go to the Reports tab in your workspace. 2. Choose the date range you want to review. 3. Apply any filters, such as tags. 4. Review the report summary and detailed breakdowns. Timether will calculate the report based on the selected period and filters. Choosing a date range Reports can be generated for different time periods. You can use preset date ranges for quick reporting, such as: - This Week - Last Week - This Month - Last Month These presets are useful when you want to quickly review common reporting periods without manually selecting dates. Using a custom date range If you need a more specific report, you can use the custom date picker. A custom date range is useful when you want to report on a specific client billing period, project phase, sprint, campaign, or internal review period. To use a custom range: 1. Open the date range selector in the Reports tab. 2. Choose a start date. 3. Choose an end date. 4. Apply the range. The report will update based on the selected dates. Filtering reports by tags Tags allow you to narrow your report to specific types of work. For example, you can filter reports by tags such as: - #meetings - #dev - #design - #support - #research - #admin This helps you answer more targeted questions, such as how much time was spent in meetings, how much development work was completed, or how much support time was used during a billing period. If multiple tags are available, select the tags that match the type of work you want to analyze. Understanding the report summary The report summary gives you a quick overview of the selected period. These statistics help you understand both total activity and billing quality. Total tracked time Total Tracked Time shows the full amount of time recorded during the selected date range. This includes both billable and non-billable time. Use this number to understand the overall workload for the period. Billable percentage Billable Percentage shows how much of the tracked time was billable. It is calculated by comparing billable seconds against total tracked seconds. For example, if most of the tracked work was client-billable, the billable percentage will be higher. If the period includes more internal work, admin tasks, or non-billable meetings, the percentage may be lower. This metric helps you understand how much of your tracked time contributes directly to billable work. Most productive day Most Productive Day shows the day with the highest total tracked time in the selected period. This helps you identify when the most work was recorded. It can be useful for spotting work patterns, reviewing busy days, or understanding how time is distributed across the week or month. Most billable day Most Billable Day shows the day with the highest total billable time. This may be different from the most productive day. For example, one day may have the most total tracked hours, but another day may have more billable client work. This insight helps you understand which days contributed most to billable output. Top person Top Person shows the team member who logged the most hours during the selected period. This is useful for team reporting and workload visibility. Managers can use this to understand who contributed the most tracked time, while individuals can use it to review their own activity during a period. Using reports for better decisions Reports are not just for totals. They help you understand how work is actually happening. You can use Timether reports to: - Review billable and non-billable time - Prepare client updates - Check team workload - Analyze project effort - Review productivity trends - Understand where time is being spent - Support invoicing and billing reviews By combining date ranges, tag filters, and report summary statistics, you can create focused reports that match the exact question you want to answer.

Last updated on May 19, 2026