Manually logging and editing time entries
Manually logging and editing time entries
Sometimes you may need to add time manually instead of using the timer. For example, you might have forgotten to start
the timer, worked offline, or need to record time from a meeting or call.
Timether lets you manually create, edit, and delete time entries from your workspace, while still keeping your billing
and invoice records accurate.
Manually adding a time entry
To create a time entry manually:
1. Go to your time entries or timesheet section.
2. Click Add Time Entry.
3. Enter a short description of the work.
4. Select the project the work belongs to.
5. Enter the duration.
6. Choose the date and time when the work happened.
7. Add any tags if needed.
8. Review the billable status and rate.
9. Save the entry.
Once saved, the time entry will be added to your workspace and can be used for reporting, project tracking, and
invoicing.
What details can be added?
When creating a manual time entry, you can include the main information needed to describe and bill the work properly.
The description explains what the time was spent on. This can be a short note such as “Client meeting”, “Bug fixing”, or
“Homepage design updates”.
The duration records how much time was spent on the work.
The project connects the entry to the correct client or project. This helps keep reports, totals, and invoices
organized.
The date and time show when the work occurred.
You can also add tags to group or filter entries later. Tags are useful for marking types of work such as design,
development, meetings, support, or research.
The rate is used for billable work. Depending on the selected project, Timether may automatically apply the project’s
hourly rate and billable status.
Validation rules
Before a manual time entry can be saved, Timether checks that the required details are valid.
The duration must be greater than zero. You cannot save a time entry with a zero or negative duration.
The occurred date and time are also required. This tells Timether when the work actually happened and helps keep reports
and invoices accurate.
If any required information is missing or invalid, Timether will ask you to correct it before saving the entry.
Editing an existing time entry
To edit a time entry:
1. Open the time entry you want to update.
2. Change the required details, such as the description, duration, project, tags, rate, or date.
3. Save your changes.
Editing is useful when you need to correct a mistake, update the description, move the entry to a different project, or
adjust the duration.
However, some time entries may be locked if they are already connected to an invoice.
Deleting a time entry
To delete a time entry:
1. Open the time entry you want to remove.
2. Click Delete.
3. Confirm the action.
Deleting removes the time entry from your workspace records.
Only delete an entry if you are sure it is no longer needed. If the entry has already been included in an invoice, it
may not be possible to delete it until the invoice connection is removed.
Why some time entries are locked
Timether protects time entries that have already been used for invoicing.
If a time entry has been compiled into an active invoice, it becomes locked. Locked entries cannot be edited or deleted
because changing them could affect invoice totals, billing records, and client-facing documents.
This applies to invoices with the following statuses:
- Draft
- Sent
- Paid
Even if an invoice is still in draft, the time entries connected to it are treated as locked while the invoice remains
active.
How to unlock an invoiced time entry
To edit or delete a locked time entry, the invoice connection must be removed first.
This can be done by either voiding the invoice or detaching the related line item from the invoice.
Once the time entry is no longer connected to an active, non-voided invoice, it can be modified or deleted again.
This locking behavior helps keep your invoices reliable and prevents accidental changes to time that has already been
prepared for billing.